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Buying Guide for GPS Fleet Tracking Solutions
Every corporate fleet owner is always worried of their vehicles whereabouts. Fuel wastage, unauthorized use of the vehicle, time wastage and excessive speeding tops on their list of concerns. The performance of your fleet depends on the integrity of drivers you have on board. GPS fleet tracking solutions provides you with tools that you need to hold your drivers responsible for any misconduct or poor performance on their jobs. It also ensures that they always follow the company's guidelines in their service delivery.
Every vehicle in the fleet carries out the image of your company, and this image needs to be protected by all means. With the GPS fleet solutions; you get alerts anytime the driver exceeds the allowed speed limit, unauthorized vehicle usage as well idle alerts messages. For a fleet company, the GPS solutions can save as much as 15% of their fuel costs which mainly results from unauthorized use of the vehicles.
Benefits
A fleet company stands to benefit a lot when they use GPS solutions to manage their fleet. Despite the size of the fleet, the impact, which is mainly from reduced running costs, will be felt from every corner. Here are some of the benefits.
Increased accountability
Reduces paperwork
Traditional fleet management was characterized by a lot of paperwork which resulted in a lot of inaccuracies. The increased paperwork also means that more employees are needed increasing the operational costs. GPS fleet solutions produce up to date driver logs. It is even easier to check on drivers who worked overtime to have them compensated accordingly.
Discouraging unauthorized vehicle usage.
Effective route planning
Improved customer service
Improved safety
You cannot account for what you don't see. A GPS system will give a real time update of all your fleets performance so that it becomes easy to manage them. The system can provide reports with time stamped listings of activity for every vehicle in the fleet. This reduces the instances of data loss and makes it easier to invoice clients without the need to call the drivers. The detailed report can always be reproduced whenever disputes arise.
Since the drivers know that their activities are being monitored, they are less likely to engage in side activities other than the authorized ones. Every time the vehicle is used for personal errands, the company pays for the costs.
The logs provided over a certain period can be used to enhance route planning. Alternative routes can avoid areas that have been shown to be accident hotspots and heavy traffic areas.
Vehicle tracking provides the accurate time when the vehicles will reach their destinations. It also helps in the timely dispatch that is a plus to customer service delivery.
The fleet tracking tools provide extra protection in case any of the vehicles in the fleet goes missing. This is one of the primary roles of fleet tracking tools.
Factors to consider when shopping for a fleet management system
It is important to evaluate the exact needs so that you purchase a system that will serve your needs. You need to check on;
- The size of your fleet.
- The details to be captured when tracking.
- The size of the tracking area.
- The presence of trained personnel to run the system.
- The preferred reporting frequency.
- Availability of data storage systems.
- Availability of internet connectivity for real-time tracking.
Features
Apart from the basic tracking features for location, speed and time, a fleet owner may also consider the following advanced features depending on their needs.
- Remote Antitheft car disabling of the starter.
- Tracking for breaking, acceleration and vehicle idling.
- Automated communication through emails and text messages.
- Auto programming of the software while the fleet is on the field.
- Systems that allow for customization to add on non-standard features.
How to choose the best seller for fleet tracking devices
Once you are satisfied with the features, it is also important to ensure that you get the best seller. Here are important things to look out for.
Professionalism.
As part of any business, honesty and integrity go handy. It is nowadays easy to get reviews for sellers who advertise their services on the internet. Choosing the right supplier is essential for your fleet performance.
It is important to check the system ownership
It is better to deal with the manufacturer as it allows for better customization than dealing with a second-hand party.
After-sale services.
Tracking systems are designed to be used in an array of ways. It is always good to go for a company that offers after sale services that include employees training.
Pricing
The cost of the chosen tracking system depends on the available features and also the manufacturer. The cost is, however, almost the same for both passive and real-time tracking systems. A fleet owner may be required to pay between $200 and $600 for the hardware installation for the two systems.
Some companies offer to install the hardware for free, but the fleet company must sign a contract that allows for continuous monitoring by the installing company. Real time was tracking costs in the range of $25 to $35 per month per vehicle.